See what shapes the build, running and maintenance cost—and whether the business case works before you commit.
Start with value. Then estimate scope. Then see the running cost.
Every build lands in one of three bands. The band sets the shape of the work - and what drives the cost.
Answers, explains, and guides
Knows your business. Talks to visitors. Hands off to you when needed. By default it does not perform significant state-changing actions in external systems.
Takes defined actions in your systems
Same brain - plus it books, creates tickets, and updates your systems. It looks up records, sends confirmations, routes and notifies.
Your own product or tool
A custom solution for tasks of any complexity. May include custom UX/UI, custom architecture, standalone product logic, and product-level engineering.
The same factors shape the build scope and the running cost. Each one below tells you what it moves and why.
Workflows
Qualifying inquiries is one job. Adding support tickets is another. Adding quoting is a third. Each one needs its own logic, testing, and tuning.
Knowledge
Every answer and every nudge comes from structured knowledge - your services, pricing, policies, how things work. We verify: no conflicts, no gaps for what the workflow needs, and terminology that matches how you actually talk.
Integrations
Reading from or writing to external tools (CRM, booking system, ticketing) requires integration work, API auth, and testing. Each channel has unique constraints and requires its own deployment.
Channels
Actions
The agent can navigate your site, look things up, book appointments, send confirmations, create tickets. Each action needs to work reliably and stay within the boundaries you set.
Volume
Running costs depend on how many conversations the agent handles and how much each one requires. A quick FAQ answer costs less to run than a 10-minute qualification with booking and follow-up.
Maintenance
Someone looks after your agent. Update information when your business changes, adjust how it responds.
Security
Every setup follows industry best practices. If your business needs stricter handling, we configure it.
One page, three questions: is the case worth it, what would the build take, and what does it cost to run. The calculators are in development.
In development - no figures yet
Test whether the business case is economically meaningful. Built on low / base / high scenarios - never one false-precision figure.
In development - no figures yet
Turn a rough use case into a structured preliminary scope. The output is a scope band and a case summary you can take into a conversation - not a monetary quote.
In development - no figures yet
Separates vendor usage, telephony and Vanclaro service cost - each estimated on its own, with date-stamped assumptions.
Each calculator will run on a pricing model and date-stamped vendor prices. Until that model exists, this page shows no figures.
Maintenance is content and config. Improvement is engineering.
Vanclaro can maintain the system from day one while developing the client team's capability to operate and improve it independently. Taking ownership is a path, not a requirement - the engagement can stay done-for-you for as long as that serves you.
At your service 24/7: clarify, demonstrate, or book a meeting
Talk to Vanclaro AI