Empathetic conversations that actually resolve requests
Clear, human-like voice and chat experiences designed to help people reach the right outcome.
Built for You AI Employee
AI Voice Agent that talks, acts, and guides
We learn how your business works, deploy a voice agent that answers customer questions, routes and books appointments.
- Full setup and maintenance
- Books, routes, follows up
- Only your approved info
Try the voice assistant live - or explore solutions by industry
Live demo
Try a demo by use case.
Works in both voice and chat.
Works with your tools
Vanclaro agents work with the software you already use.
Built on leading voice-agent technology. Implemented end-to-end by Vanclaro.
What is Vanclaro Agents?
Your website gets an assistant that knows your business, talks to your customers, and handles the work you do manually today.
Says what you would say
The assistant knows the business - services, prices, how things work. It follows the right process: what to ask, when to book, who to involve. Sharp on the details. Clear when it answers.
Fact-basedProcess-awareConsistentHandles exceptions
The way you'd say it
Pleasant, guided conversation - each one leads somewhere: an answer, a booking, a next step. Voice or text, multiple languages. The customer chooses how to interact.
Fast to the pointLeads to actionVoice & textMulti-language
Does what your team does daily
Captures relevant details, routes to the right person, takes action. Each request becomes a structured case in the system - ready for the next step.
Books & routesStructured casesTakes actionNotifies
Works where you need it
Runs around the clock, across channels, connected to existing tools. Set up, integrated and maintained by Vanclaro. Expand capabilities or channels when the business needs it.
Web · App · Phone · MessagingCalendar & tools24/7Expandable
Why organizations choose Vanclaro
Because customers expect AI that feels natural, works fast, and solves real requests. We specialize in exactly this.
Built fast, scoped right
We define the real need early and deliver without wasting time on extra complexity.
End-to-end service, from concept to launch
One team is responsible to scope, build, connect, and launch the system. Nothing to coordinate.
Designed for your scale
Focused enough for smaller organizations, flexible enough to expand as needs grow.
Vanclaro handles the full development cycle - from research to running voice and chat AI agent. So the organization gets a working result without a project to manage.
Use cases
Ways to add value to your product or service.
Service Request and Booking
From first question to confirmed booking.
- Explain your services, process, and availability.
- Book, reschedule, and confirm appointments.
- Update records and notify.
Helpdesk & Onboarding
New hires and staff get answers without interrupting colleagues.
- Navigate policies, tools, and documentation
- Find training materials instantly
- Route complex questions to the right team
Customer Support
Resolve issues instantly without waiting.
- Troubleshoot with guided steps
- Reset passwords and check order status
- Create tickets and route to specialists
Interactive Product Guide
Explain what you built through real conversation.
- Creates a strong first impression - customers see the product, investors see the business. Perfect for startups.
- Answers complex questions in real time
- New markets entry. One knowledge base - any language.
These are just a few starting points. We design custom agentic AI use cases that grow revenue, improve service, and cut friction.
Shape your use case with usWhat an AI agent can do
- Book appointmentsQualify leadsUpdate CRMCreate ticketsRoute to specialistCheck order statusExplain pricingCollect lead detailsSend follow-upsIssue refundsEscalate to humanLook up records
Try agents we built
Real client implementations of agentic AI.
AI Front Desk for KTH Sport Center
KTH Sport FoundationStockholm, Sweden
ProblemToo much staff time went into routine questions, and students could not always get answers when they needed them. The website did not cover enough to guide them properly.
SolutionA multilingual AI virtual receptionist. The knowledge base covers 10x more than the website, allowing to answer also non-standard questions about facilities, classes, rules and admin.
Outcomes
- 27% increase in KTH students participation – the organization's key metric
- 200+ student questions answered per week, 24/7
- 12h+ saved monthly: 85%+ of questions resolved without staff
ProblemThe app offered many breathing methods, but users still had to figure out the right one themselves. That made the interface feel heavier than it should and reduced engagement at the moment guidance mattered most.
SolutionVanclaro added an AI coach that turns session selection into a guided conversation. The agent helps the user clarify what they want to achieve, recommends the right breathing session, and can switch the session inside the app. Usage history and previous feedback become part of the conversation context, improving each recommendation.
Outcomes
- 7-day return rate increased from 25% to 43% after the first guided session
- Session-selection completion rate increased from 30% to 74%
- 88% of users accepted the agent's recommended session
ProblemThe interview-prep market did not solve the real pain point: job seekers needed to practise performance under pressure, in real-like conditions. The business challenge was to turn that gap into a product users would love and pay for.
SolutionVanclaro built an AI interview practice platform around a custom voice-agent architecture and tailored interview flows. The product supports realistic spoken practice, contextual follow-ups, and structured feedback, with dynamic inputs based on the target role, company, and interview type.
Outcomes
- First paid clients acquired in the first week after launch
- 500+ interview sessions completed in the opening month
- 92% of users completed at least one full interview session
The best proof is a live agent you can try yourself. Make your own judgment.
How we compare
A practical comparison of support options - speed, quality, control, and ability to take action.
| Feature | Human agents | Legacy IVR / Chatbots | Vanclaro Agents |
|---|---|---|---|
| Performance | |||
| Natural voice quality | Native | Robotic / menu-like | Human-like (voice-first) |
| Response latency | High (queues) | Low | Low (real-time) |
| 24/7 availability | Limited | ||
| Scales instantly | No | Limited | |
| Cost per interaction | High | Medium | Lower |
| Control & Safety | |||
| Knowledge grounding | Varies | Static FAQ | Approved sources (KB/RAG) |
| Guardrails & traceability | Manual QA | Minimal | Guardrails + transcripts + audit trail |
| Action execution | Yes (manual / slow) | Limited | Tool + API integration |
| Language support | Single / limited | Fixed menus | 70+ languages + auto-switch |
| Human handoff | N/A | Rare | Seamless + full context |
Pricing depends on channels, integrations, and knowledge size - see Pricing below.
How it works
One conversation to get started. About a week to go live.
- 01
Where it starts
We learn your business
A short session — your services, how bookings work, what people ask. You bring context, we do the rest.
- 02
We build
The agent takes shape
Knowledge from your content, conversation flows for your use cases, connected to your tools. You review, we adjust.
- 03
Before it's live
Tested on real scenarios
Tricky questions, edge cases, handoffs. We keep adjusting until it handles things the way you would.
- 04
Go live
Live and maintained
Goes live on your site. We keep it current, monitor, and improve over time.
Fully maintained from day one. We handle knowledge updates, tune boundaries, and oversee privacy controls so your AI agent stays reliable.
Agents you can control are agents you can trust
Built with strict guardrails. Your AI agent relies on verified knowledge, follows clear boundaries, and hands off to your team when needed.
Your customers only hear what you've approved
We build a verified knowledge base from your content. The agent answers strictly from approved sources - it never invents.
- Every answer traced back to your approved content
- Built-in topic limits block off-topic conversation
- Actions follow fixed workflow steps - no improvising
Built on verified enterprise voice infrastructure, actively managed and monitored by our team.
Pricing
Scope drives the price. Clear quote before we start.
Packages by scope
Assistant
Knows your business. Talks to visitors. Hands off to you when needed.
- Core knowledge base (FAQs, services, policies)
- One primary workflow (booking or support intake)
- Website widget with basic branding
- 1-2 channels (web + optional chat)
- 70+ languages included
Agent
Same brain - plus it books, creates tickets, and updates your systems.
- Expanded knowledge base and structured content
- Multiple workflows (support, booking, sales)
- Actions in your tools (tickets, CRM updates)
- Multi-channel routing (web, chat, messaging)
- Analytics and conversation transcripts
Product
A custom solution for tasks of any complexity.
- Large-scale knowledge and information architecture
- Complex workflows across departments
- Governance, audit trails, and strict guardrails
- Custom deployment and integration
- Collaborative rollout with your team
Curious about the cost? It's probably less than you think. Let's scope it.
What affects pricing
These are the main factors that shape scope and quote.
How many jobs the agent handles
Qualifying inquiries is one job. Adding support tickets is another. Adding quoting is a third. Each one needs its own logic, testing, and tuning.
- One workflow (e.g., qualify inquiries and book a visit) is the base
- Multiple workflows (booking + support + quoting) scale the scope and the price
Stop guessing, start building. We'll provide a transparent cost breakdown and rollout strategy.
Frequently asked questions
Latest articles
Learn how AI voice agents are transforming customer experience.
Let's build your AI agent
Share your use case - we'll send scope and pricing.
Prefer email?info@vanclaro.com